Document Access Manager is a new tool where admins and helpdesk can easily check security on eDOCS documents archived by deactivated users.
When an eDOCS user leaves the company, the user is deactivated in the system.This causes problems in cases where that user alone had access to specific documents and other employees need to be able to access. Only an eDOCS administrator can go in and change security and access to the documents.
But with the Document Access Manager, the helpdesk support team can now also safely handle the task via the Admin Portal for eDOCS from MIRANDA Partners.
Folder Access Manager for eDOCS
Folder Access Manager allows support teams to easily find and change the profiling of the folders set for disabled users.
eDOCS documents automatically inherit rights from the security settings of the folder they are stored in. If an eDOCS user is deactivated and still is Author or Doc.Owner on a folder, the document profile will fail.Examples of scenarios:
1. The disabled user is both Doc.Owner and Author of the selected folder: The new user selected will be added as both Author and Doc.Owner to the document profile.
2. The disabled user is Doc.Owner, but the Author contains another active user: the Doc.Owner field is cleared (Doc.Owner is not a mandatory field and can be left blank).
3. The disabled user is Author, but Doc.Owner contains another active user: The newly selected user is added as Author.
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